3.1 - 3.13

• 3.1 Reporting period for information provided.

  Integrated annual report 2011 - Report scope and boundary

  Reports are produced on a 12 month cycle coinciding with the group’s financial year from 1 October to 30 September. The annual report covers the activities of the Barloworld group, including all subsidiaries and partially owned entities for the financial year ended 30 September 2011. The consolidated data incorporates the company and all entities controlled by Barloworld as if they are a single economic entity. Associates and joint ventures are equity accounted.

  Comparable performance data and information is provided as well as narrative on all material aspects of the group and its value-creation activities without any specific limitations.

  The company also reports interim results for the first six-month period of its financial year (1 October to 30 March).

   

• 3.2 Date of most recent previous report.

  Integrated annual report 2011 - Report scope and boundary

  The previous report was published in December 2010 for the financial period ending September 2010.

   

• 3.3 Reporting cycle.

  Integrated annual report 2011 - Report scope and boundary

  Reports are produced on a 12-month cycle coinciding with the group’s financial year from 1 October to 30 September. The report covers the activities of the Barloworld group, including all subsidiaries and partially owned entities for the financial year ended 30 September 2011.

   

• 3.4 Contact point for questions regarding the report or its contents.

  Integrated annual report 2011 - Report scope and boundary
  Integrated annual report 2011 - Corporate information

  Christopher Whitaker, Executive: Strategy and Sustainability

  Bethuel Ngwenya, Group Company Secretary

  Jacey de Gidts, Head Corporate Communications

  Tel: +27 11 445 1000, email: invest@barloworld.com

   

• 3.5 Process for defining report content .

  GRI responses 2011 - Mechanisms for shareholders and employees to provide recommendations or direction to the highest governance body.
  Integrated annual report 2011 - Report scope and boundary

  The primary processes used to identify the content for this, and for the group’s integrated annual report, centre on internal processes which include the risk management and strategy development procedure and processes, as well as employee engagement. External processes include engaging with customers, shareholders and principals/service providers, and to a lesser extent, regulators, industry associations and others.

  In general, there is alignment between issues raised internally and those raised through external processes, although emphasis does vary in some cases. The stakeholder groupings noted are considered to be the most important to the group.

  Given the group’s intense focus on engaging with employees, shareholders, customers and principals/service providers, Barloworld is acutely aware of the primary issues governing these relationships, what topics are important to these stakeholders, how to prioritise them,  and hence what the focus for its reporting should be.

  The group does not conduct focused engagement tailored for its annual report but uses on-going engagement throughout the year as the basis for defining report content. Through these processes, the group prioritises report content, and, via engagement, validates the importance of these issues with the concerned stakeholder group. The principle of materiality guides the prioritisation of topics identified during the stakeholder engagement process.

  Barloworld uses the GRI as a management tool. It endeavours to understand its position relative to all indicators but is mindful that not all indicators are of equal material concern to the organisation or its stakeholders. Nevertheless, the group believes that interrogating all indicators is important in the context of its value-creation approach.

  In determining the materiality of issues, the nature of its response and content of this report, the group considers:

  •	Its significant economic, environmental and social impacts on stakeholders
  •	Information that would substantively influence the assessments and decisions of stakeholders
  •	Its long-term strategy as well as short-term economic impact on its stakeholders and how its performance will affect them
  •	Its commitments in terms of its policies, undertakings and the external regulatory environment, including the listing requirements of relevant stock exchanges
  •	The activities of peers and trends in relevant industries, as well as best practice
  •	Issues and expectations emerging from its various stakeholder engagement activities
  •	General expectations of relevant emerging codes and reporting frameworks, including the Global Reporting Initiative and appropriate socially responsible reporting indices such as the JSE Socially Responsible Investment index (JSE SRI). Where appropriate, these are factored into operational management systems, discussed with relevant stakeholders and addressed in reports
  •	The three step process for defining report content as recommended by the GRI; identification, prioritisation and validation.

  The risk and sustainability committee considers the materiality of non-financial indicators and selects those for external assurance. An assurance matrix, which is based on the GRI framework and includes materiality, is under review. The group’s stakeholder engagement initiatives identify and highlight material issues which influence and inform the group’s reporting, strategy and operations as well as prioritising issues for reporting purposes.

  Barloworld also prioritises report content by assessing the year under review and deciding which aspects require more detail and attention than others based on its framework used in determining materiality across environmental, social and economic spectrum.

  The group is committed to ensuring credibility, clarity, completeness and comparability of reported information and uses the Global Reporting Initiative (G3.1) indicators to ensure alignment with global reporting practices. Relevance and materiality of reported data is continually reviewed in light of the group’s structure, activities and stakeholder engagement. Quantitative and qualitative aspects are considered in the assessment of materiality.

  Organisational boundaries for collecting data reflect those used for financial purposes to align our financial, environmental and social reporting. Data is collected at operational level and consolidated at divisional and group levels. Reporting structures and boundaries for greenhouse gas emissions are also aligned with the Greenhouse Gas (GHG) Protocol corporate standard.

   

• 3.6 Boundary of the report.

  Integrated annual report 2011 - Report scope and boundary

  The annual report covers the activities of the Barloworld group, including all subsidiaries, associates and joint ventures entities for the financial year ended 30 September 2011. The consolidated data incorporates the company and all entities controlled by Barloworld as if they are a single economic entity. Associates and joint ventures are equity accounted. There are no other entities over which the group has significant influence that it believes should be included in the report.

   

• 3.7 State any specific limitations on the scope or boundary of the report.

  Integrated annual report 2011 - Report scope and boundary

  Comparable performance data and information are provided on all material aspects of the group and its value-creation activities without specific limitations.

   

• 3.8 Basis for reporting on joint ventures, subsidiaries, leased facilities, outsourced operations, and other entities that can significantly affect comparability from period to period and/or between organisations .

  Integrated annual report 2011 - Report scope and boundary
  Integrated annual report 2011 - Accounting policies

  The report covers the activities of the Barloworld group, including all subsidiaries and partially owned entities for the financial year ended 30 September 2011. The consolidated data incorporates the company and all entities controlled by Barloworld as if they are a single economic entity. Associated and joint ventures are equity accounted.

  Comparable performance data and information is provided on all material aspects of the group and its value-creation activities without any specific limitations.

   

• 3.9 Data measurement techniques and the bases of calculations, including assumptions and techniques underlying estimations applied to the compilation of the Indicators and other information in the report.

  Integrated annual report 2011 - Report scope and boundary
  Integrated annual report 2011 - Limiting our environmental footprint
  Integrated annual report 2011 - Note 34

  Organisational boundaries for collecting data reflect those used for financial purposes to align financial, social and environmental reporting. Reporting structures and boundaries for emissions are also aligned with the Greenhouse Gas (GHG) Protocol corporate standard (view Barloworld 2011 GHG Conversion factors). Data is collected at operational level and consolidated at divisional and group levels.

  The group has its own reporting protocols in place for reporting greenhouse gas emissions and water use.

   

• 3.10 Explanation of the effect of any re-statements of information provided in earlier reports, and the reasons for such re-statement .

  Integrated annual report 2011 - Automotive and logistics
  Integrated annual report 2011 - Limiting our environmental footprint
  Integrated annual report 2011 - Limiting our environmental footprint
  Integrated annual report 2011 - Value created and distributed
  Integrated annual report 2011 - Note 34

  The comparative information has been amended to reflect the reclassification of interest paid in the leasing business from cost of sales to net finance costs and dividends received.  The amendment results in more comparable information relative to the industry.

   

• 3.11 Significant changes from previous reporting periods in the scope, boundary, or measurement methods applied in the report .

  Integrated annual report 2011 - Report scope and boundary
  Integrated annual report 2011 - Note 34

  Material changes from 2011 include consolidating Logistics into the Automotive division in alignment with the group approach, consolidating Equipment Russia and applying GRI’s revised guidelines (G3.1).

  Equipment Russia, previously accounted for as a joint venture, is consolidated from 1 October 2010 subsequent to Barloworld gaining control and purchasing the balance of the shares in this business.

  The group has updated its emission factors and calculation methodology as follows:

  1.	Updated the carbon emission factors for South Africa as follows: Diesel and petrol 2010 factors for South African fuel emissions were based on the Defra (UK Dept of Energy, Farming and Rural Affairs) emission factors per litre of fuel consumed because South Africa had no published emission factors of their own. This year in 2011 we are following the new guidelines that require conversion to gigajoules (GJ) of energy using a local net calorific value of the local fuel used (source: SA Energy Statistics). This has increased the SA diesel emission factor considerably due to our refineries producing fuel grades for Euro II engine standards which have far higher emissions (Europe now using Euro V engine standards).
  2.	Updated the UK’s carbon emission factors to the latest published factors from Defra to include carbon dioxide equivalent emissions from methane and nitrous oxide during fuel combustion.
  3.	Updated the South African emission factor for electricity according to Eskom’s 2010 Annual Report and included factors for methane and nitrous oxide emissions.

  The overall effect of these changes is not considered material. View Barloworld 2011 GHG Conversion factors

  The group has also introduced reporting energy consumption in gigajoules in accordance with the requirements of the GHG protocol and GRI guidelines.

   

• 3.12 Table identifying the location of the Standard Disclosures in the report .

  GRI responses 2011 - Full index

  
  

   

• 3.13 Policy and current practice with regard to seeking external assurance for the report .

  Integrated annual report 2011 - Report scope and boundary
  Integrated annual report 2011 - Independent auditors’ report –non-financial
  Integrated annual report 2011 - Independent auditors’ report

  Third party assurance of material GRI indicators is obtained. The risk and sustainability committee endorse material indicators identified for assurance. In addition, the independent auditors, Deloitte, also assure the group’s self-declaration of its GRI 3.1 application level.

  The group’s internal audit function is now also involved in the (non-financial) assurance process, particularly fuel, water and electricity data. Data-compilation systems and processes were also assessed. This year the Equipment Southern Africa, Automotive (Avis Fleet Services, Logistics and Motor Retail SA) and Corporate divisions were formally reviewed. The Handling division was covered in the previous year. Equipment Iberia conducted a self-review during the year. Principal issues centred on the structure of the data collection process. This has been addressed by ensuring this data is collected on the financial reporting platform.

  To ensure credible and accurate reporting, the group maintains an assurance matrix which allocates appropriate assurance mechanisms to relevant aspects and indicators.

  Independent assurance is obtained as required on the group’s consolidated annual financial statements.